Privacy Policy

This Privacy Policy applies between you, the User of our Website and The Procurement Partnership Limited (TPPL), the owner and provider of the Website. TPPL takes the privacy of your information very seriously. This Privacy Policy applies to our use of any and all Data collected by us or provided by you in relation to your use of the Website.

Definitions & Interpretation

  • In this Privacy Policy, the following definitions are used:

Data collectively all information that you submit to TPPL via the Website. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws;

Cookies a small text file placed on your computer by the Website when you visit certain parts of the Website and/or when you use certain features of the Website. Details of the cookies used by the Website are set out in the clause below (Cookies);

Data Protection Laws any applicable law relating to the processing of personal Data, including but not limited to the Directive 96/46/EC (Data Protection Directive) or the GDPR, and any national implementing laws, regulations and secondary legislation, for as long as the GDPR is effective in the UK;

GDPR the General Data Protection Regulation (EU) 2016/679;

TPPL, we or us TPPL, a company incorporated in England and Wales and whose registered office is:

The Procurement Partnership Limited
5 Ebenezer House
Rooks Street

Company No: 05098402

VAT No: 826934403

UK and EU Cookie Law the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011;

User or you any third party that accesses the Website and is not either (i) employed by TPPL and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to TPPL and accessing the Website in connection with the provision of such services; and

Website the website that you are currently using,, and any sub-domains of this site unless expressly excluded by their own terms and conditions.

  • In this Privacy Policy, unless the context requires a different interpretation:

2.1        the singular includes the plural and vice versa;

2.2        references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this Privacy Policy;

2.3        a reference to a person includes firms, companies, government entities, trusts and partnerships;

2.4        “including” is understood to mean “including without limitation”; reference to any statutory provision includes any modification or amendment of it;

2.5        the headings and sub-headings do not form part of this Privacy Policy.

Scope of this Privacy Policy

3          This Privacy Policy applies only to the actions of TPPL and Users with respect to the Website. It does not extend to any websites that can be accessed from the Website including, but not limited to, any links we may provide to social media websites.

4          For purposes of the applicable Data Protection Laws, TPPL is the “data controller”. This means that TPPL determines the purposes for which, and the manner in which, your Data is processed. 

Data Collected

5          We may collect the following Data, which includes personal Data, from you:

5.1        name;

5.2        contact Information such as email addresses and telephone numbers;

in each case, in accordance with this Privacy Policy.

Who Processes the Data?

6          The data may be processed by natural persons and/or legal entities (“processors”), acting on our behalf under our specific instruction or contractual obligations. We may send the data to third parties to comply with legal obligations, or for security purposes.

Who is the Data Controller?

7          The Data Controller(s) are Michael Martin, Director of Operations and Carol Robinson, Sales & Accounts Administrator 

How We Collect Data

8          We collect Data in the following ways:

8.1        data is given to us by you; and

8.2        data is collected automatically.

Data That Is Given to Us by You

9          TPPL will collect your Data in a number of ways, for example:

9.1        when you contact us through the Website, by telephone, post, e-mail or through any other means;

9.2        when you make payments to us, through the Website or otherwise;

in each case, in accordance with this Privacy Policy.

 Data That Is Collected Automatically

10         To the extent that you access the Website, we will collect your Data automatically, for example:

10.1      we automatically collect some information about your visit to the Website. This information helps us to make improvements to Website content and navigation, and includes your IP address, the date, times and frequency with which you access the Website and the way you use and interact with its content.

10.2      we will collect your Data automatically via cookies, in line with the cookie settings on your browser. For more information about cookies, and how we use them on the Website, see the section below, headed “Cookies”. 

Our Use of Data

11         Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:

11.1      internal record keeping;

11.2      transmission by email of marketing materials that may be of interest to you;

in each case, in accordance with this Privacy Policy.

12         We may use your Data for the above purposes if we deem it necessary to do so for our legitimate interests. If you are not satisfied with this, you have the right to object in certain circumstances (see the section headed “Your rights” below).

13         For the delivery of direct marketing to you via e-mail, we’ll need your consent, whether via an opt-in or soft-opt-in:

13.1      soft opt-in consent is a specific type of consent which applies when you have previously engaged with us (for example, you contact us to ask us for more details about a particular product/service, and we are marketing similar products/services). Under “soft opt-in” consent, we will take your consent as given unless you opt-out.

13.2      for other types of e-marketing, we are required to obtain your explicit consent; that is, you need to take positive and affirmative action when consenting by, for example, checking a tick box that we’ll provide.

13.3      if you are not satisfied about our approach to marketing, you have the right to withdraw consent at any time. To find out how to withdraw your consent, see the section headed “Your rights” below.

Keeping Data Secure

14         We will use technical and organisational measures to safeguard your Data, for example:

14.1      access to your account is controlled by a password and a user name that is unique to you.

14.2      we store your Data on secure servers.

15         Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your Data, please let us know immediately by contacting us via this e-mail address:

16         If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit Get Safe Online is supported by HM Government and leading businesses.

Data Retention

17         Unless a longer retention period is required or permitted by law, we will only hold your Data on our systems for the period necessary to fulfil the purposes outlined in this Privacy Policy or until you request that the Data be deleted.

18         Even if we delete your Data, it may persist on backup or archival media for legal, tax or regulatory purposes.

Your Rights

19         You have the following rights in relation to your Data:

19.1      Right to access– the right to request (i) copies of the information we hold about you at any time, or (ii) that we modify, update or delete such information. If we provide you with access to the information we hold about you, we will not charge you for this, unless your request is “manifestly unfounded or excessive.” Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why.

19.2      Right to correct– the right to have your Data rectified if it is inaccurate or incomplete.

19.3      Right to erase– the right to request that we delete or remove your Data from our systems.

19.4      Right to restrict our use of your Data– the right to “block” us from using your Data or limit the way in which we can use it.

19.5      Right to data portability– the right to request that we move, copy or transfer your Data.

19.6      Right to object– the right to object to our use of your Data including where we use it for our legitimate interests.

20         To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your Data), please contact us via this e-mail address:

21         If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be able to refer your complaint to the relevant data protection authority. For the UK, this is the Information Commissioner’s Office (ICO). The ICO’s contact details can be found on their website at

22         It is important that the Data we hold about you is accurate and current. Please keep us informed if your Data changes during the period for which we hold it.

Links to Other Websites

23         This Website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This Privacy Policy does not extend to your use of such websites. You are advised to read the Privacy Policy or statement of other websites prior to using them.

Changes of Business Ownership & Control

24         TPPL may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of TPPL. Data provided by Users will, where it is relevant to any part of our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use the Data for the purposes for which it was originally supplied to us.

25         We may also disclose Data to a prospective purchaser of our business or any part of it.

26         In the above instances, we will take steps with the aim of ensuring your privacy is protected.


27         The Website may place and access certain Cookies on your computer. TPPL uses Cookies to improve your experience of using the Website.  TPPL has carefully chosen these Cookies and has taken steps to ensure that your privacy is protected and respected at all times.

28         All Cookies used by the Website are used in accordance with current UK and EU Cookie Law.

29         Before the Website places Cookies on your computer, you will be presented with a message bar requesting your consent to set those Cookies. By giving your consent to the placing of Cookies, you are enabling TPPL to provide a better experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of the Website may not function fully or as intended.

30         You can find a list of Cookies that we use in the Cookies Schedule.

31         You can choose to enable or disable Cookies in your internet browser. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser.

32         You can choose to delete Cookies at any time; however you may lose any information that enables you to access the Website more quickly and efficiently including, but not limited to, personalisation settings.

33         It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.

34         For more information generally on cookies, including how to disable them, please refer to You will also find details on how to delete cookies from your computer.


35         You may not transfer any of your rights under this Privacy Policy to any other person. We may transfer our rights under this Privacy Policy where we reasonably believe your rights will not be affected.

36         If any court or competent authority finds that any provision of this Privacy Policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this Privacy Policy will not be affected.

37         Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.

38         This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.

Changes to this Privacy Policy

TPPL reserves the right to change this Privacy Policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the Privacy Policy on your first use of the Website following the alterations.   You may contact TPPL by email at

How to access our frameworks

As a leading public sector procurement organisation our members have access to a range of vehicles and products at market-leading prices backed by the expertise to support you every step of the way.
Save money

Free, no-obligation membership and the very best value for money with preferential discount terms.

Peace of mind

The Procurement Partnership can fully manage the customers further competition (call-off) process if required.

Assured standards

All suppliers and providers are ‘pre-qualified’ to confirm their general suitability.

Reduced timescales

Members do not need to run a full PCR2015 open procurement if procuring via the framework agreement.

Case Studies

Fleet and Building Materials investment for Bournville residents

Fleet and Building Materials investment for Bournville residents

Bournville Village Trust (BVT) is based on the legacy of George Cadbury and the accommodation provided for workers of the world-famous Cadbury’s chocolate factory. Today, Bournville is a values-led charitable trust working to create and sustain communities where people can thrive. The communities consist of shops, agricultural land & buildings, and more than 4,000 residential … Continued
Building Maintenance & Repairs services in East Anglia

Building Maintenance & Repairs services in East Anglia

Norwich City Services Limited (NCSL) was established by Norwich City Council in 2021. Initially set up to provide Environmental Services (arboriculture, street cleansing, building cleaning and grounds maintenance), it expanded in April 2022 to include Building Maintenance for the city council’s 15,000 council homes and other buildings. NCSL now has around 400 employees, most of … Continued
Highlands and Islands Airports

Highlands and Islands Airports

Highlands and Islands Airports Limited (HIAL) is responsible for the management and operation of 11 regional airports serving some of the nation’s most remote communities: at Barra, Benbecula, Campbeltown, Dundee, Inverness, Islay, Kirkwall, Stornoway, Sumburgh, Tiree and Wick John O’Groats. With a view to maintaining and developing the vital connections they provide, HIAL had a … Continued
Buying support in the Valleys

Buying support in the Valleys

The procurement support provided by TPPL, was based on tenders for contract hire, racking and telematics. This was a new customer approach.  For the fleet of vehicles there was not a specific manufacturer stated as a preference.  We therefore approached three – and obtained quotes and discounts.  The market intelligence that this brought in was … Continued
Powering up in Islington

Powering up in Islington

The London Borough of Islington is a proudly diverse borough, home to people from all faiths, nationalities and backgrounds with a commitment to a more equal future for all its residents by providing a cleaner, greener and healthier place to live and work for all. The Environment directorate within Islington Council are responsible for a … Continued
Increasing accessibility on building materials

Increasing accessibility on building materials

Sovereign Housing Association provides almost 60,000 homes focused in a core area covering Berkshire, Hampshire, Oxfordshire, Gloucestershire, Dorset, Devon, Wiltshire, the West of England and the Isle of Wight. They had identified a key business need to increase operational efficiency. Having engaged extensively with key stakeholders, Sovereign developed a business plan to ensure wider availability and … Continued
Enabling a housing association to decarbonise their fleet through an innovative cost calculator

Enabling a housing association to decarbonise their fleet through an innovative cost calculator

Tai Tarian are one of the largest social landlords in Wales and have responsibility for over 9,000 properties across the Neath Port Talbot County Borough. For the housing association, becoming more carbon friendly and decarbonising their current fleet is a top priority, and fortunately a vision that is shared across the whole organisation. However, they … Continued
Achieving significant cost savings for Cottsway Housing

Achieving significant cost savings for Cottsway Housing

Cottsway Housing provide homes for over 10,000 customers via rent and shared ownership, with a repairs and maintenance workforce of over 40 people. Cottsway have a substantial ongoing requirement for building materials to support repairs to their housing stock of over 5,000 properties – amounting to £1.5 Million per annum. They had an existing contract … Continued
Driving down costs and implementing operational efficiencies through a successful re-tendering strategy

Driving down costs and implementing operational efficiencies through a successful re-tendering strategy

Vivid Homes is one of the one of the largest providers of affordable homes and housing-related services in the south of England. Having expanded in 2016, they had a requirement to double their fleet size with a higher level of efficiency, whilst ensuring full compliance was met and maximising cost control.  They engaged TPPL to … Continued
Managing complex vehicle requirements to deliver a compliant route to market

Managing complex vehicle requirements to deliver a compliant route to market

Clarion Housing Group comprises of the country’s largest housing association, Clarion Housing, with 125,000 homes nationwide, part of the group is Clarion Response which is the repair and maintenance arm of the Group. The services provided by Clarion Response have grown significantly in recent years and with it a large variety of complex vehicle procurement … Continued
Supporting carbon neutral objectives via procurement of electric vehicle charging points

Supporting carbon neutral objectives via procurement of electric vehicle charging points

Newcastle City Council implemented a climate change strategy in 2018 with aspirations to become carbon neutral by 2030. As a result, the authority has committed to the procurement of electric vehicles via an electric by default policy – meaning all new cars and small vans will be electric powered as opposed to diesel. The procurement process … Continued
Simple efficient process to successfully procure refuse vehicles

Simple efficient process to successfully procure refuse vehicles

North Warwickshire Borough Council had a requirement to procure three 26ft refuse vehicles for green waste to replace three existing ones that were at the end of their life span. The Council needed a simplistic yet efficient process to replace their existing model of using small suppliers which was arduous, time consuming and difficult. They … Continued
Meeting electric vehicle procurement goals through technical knowledge and expertise

Meeting electric vehicle procurement goals through technical knowledge and expertise

Oxfordshire County Council has very specific and ad hoc vehicle requirements to facilitate a wide range of services delivered. Having been one of TPPL’s members since 2012, they have been supplied with a wide range of cars, vans, medium commercials buses and HGV’s. Currently, TPPL run tenders on their behalf; help with the evaluations and … Continued
Delivering single-step access to quality building materials at competitive costs

Delivering single-step access to quality building materials at competitive costs

South Holland Council own and manage over 4,000 social housing homes in the UK and have a significant maintenance and repairs team to support their requirements. As a result, their need to get quick and easy access to a full range of quality building materials on an ongoing basis is particularly high. In addition, they … Continued