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Tender Management

Completing a tender in full compliance with the Public Contracts Regulations is a resource heavy and time-consuming task. TPPL can help public sector teams ensure tenders are appropriately specified, meet category requirements, have proportionate contract terms, contribute to strategic objectives, and deliver value for money.

Our approach

Our unique insight and comprehensive experience in delivering compliant Public Contract Regulation tenders means we can provide full end-to-end support and guidance throughout the tender process. Whether you are seeking help to draft tender specifications, implement a contract management strategy, or just want a review of your current processes, we are here to help.

We can help you:

  • Connect with all key stakeholders in the process
  • Define the specification
  • Create and issue all required notices
  • Design and draft tender documentation
  • Create evaluation models and manage/lead the evaluation process
  • Notify and provide evaluation feedback to suppliers
  • Achieve optimum value for money
  • Be compliant with PCR obligations
  • Obtain meaningful social value
  • Get the process completed on time

We cover a vast range of tender categories, including:

  • Asset management
  • Facilities
  • Building/construction materials
  • Professional services
  • Fleet

For more details on how we can help, contact our team now.

 

 

Need Help?

01954 250517

Or speak to one of our Regional Business Development Managers.

 

Get in touch

Do you need support with your next tender or procurement strategy?

To find out more about the consultancy services we offer and how your organisation can benefit from working with us, please get in touch with our team.
Get in touch

Case Studies

Perth and Kinross Council discuss evolving fleet strategy and their challenges to electrification

Perth and Kinross Council discuss evolving fleet strategy and their challenges to electrification

 Background Perthshire and Kinross-shire have been part of a joint County Council since 1929 and have evolved into the current Perth and Kinross Council in 1996, serving their county’s 150,960 residents as one of the 32 councils of Scotland. They operate across a region of varied terrain, as they are surrounded by various natural landscapes … Continued
Soha Housing – Fleet Procurement Project

Soha Housing – Fleet Procurement Project

 At ARK, we have extensive experience in supporting housing associations through complex procurement projects. Our comprehensive fleet procurement support helped Soha Housing successfully launch their new in-house repairs service, Soha Response, demonstrating our commitment to delivering innovative solutions for our clients. Background About Soha Housing Soha Housing is an award-winning, community-based housing association working in and … Continued
Long term TPPL customer Durham County Council discuss fleet market landscape

Long term TPPL customer Durham County Council discuss fleet market landscape

 Background County Durham is a large county with a wide range of settlements and landscapes. The county, which is a socially, economically and physically diverse area, covers approximately 862 square miles (2233 square km) and is home to more than half a million people in 12 main towns and over 300 smaller settlements, many of … Continued
Islington Council expands depot EV Charging Infrastructure with support from TPPL

Islington Council expands depot EV Charging Infrastructure with support from TPPL

 Background The London Borough of Islington is a London borough in Inner London with an estimated population of 215,667. It was formed in 1965 by merging the former metropolitan boroughs of Islington and Finsbury, yet the merged entity remains the second smallest borough in London and the third smallest district in England. The borough contains … Continued
Procurement of Electric Van Conversion Systems for Ipswich Borough Council Housing Maintenance Division

Procurement of Electric Van Conversion Systems for Ipswich Borough Council Housing Maintenance Division

 Background Ipswich Borough Council, the local authority for Ipswich, Suffolk, England, operates within a two-tier system, providing essential services such as refuse collection, housing, and planning. Suffolk County Council, as the upper-tier authority, oversees services such as transport, education, and social services. The council manages a fleet of 235 vehicles, primarily commercial, ranging from small … Continued
Fleet and Building Materials investment for Bournville residents

Fleet and Building Materials investment for Bournville residents

 Bournville Village Trust (BVT) is based on the legacy of George Cadbury and the accommodation provided for workers of the world-famous Cadbury’s chocolate factory. Today, Bournville is a values-led charitable trust working to create and sustain communities where people can thrive. The communities consist of shops, agricultural land & buildings, and more than 4,000 residential … Continued
Building Maintenance & Repairs services in East Anglia

Building Maintenance & Repairs services in East Anglia

 Norwich City Services Limited (NCSL) was established by Norwich City Council in 2021. Initially set up to provide Environmental Services (arboriculture, street cleansing, building cleaning and grounds maintenance), it expanded in April 2022 to include Building Maintenance for the city council’s 15,000 council homes and other buildings. NCSL now has around 400 employees, most of … Continued
Highlands and Islands Airports

Highlands and Islands Airports

 Highlands and Islands Airports Limited (HIAL) is responsible for the management and operation of 11 regional airports serving some of the nation’s most remote communities: at Barra, Benbecula, Campbeltown, Dundee, Inverness, Islay, Kirkwall, Stornoway, Sumburgh, Tiree and Wick John O’Groats. With a view to maintaining and developing the vital connections they provide, HIAL had a … Continued
Buying support in the Valleys

Buying support in the Valleys

 The procurement support provided by TPPL, was based on tenders for contract hire, racking and telematics. This was a new customer approach.  For the fleet of vehicles there was not a specific manufacturer stated as a preference.  We therefore approached three – and obtained quotes and discounts.  The market intelligence that this brought in was … Continued
Powering up in Islington

Powering up in Islington

 The London Borough of Islington is a proudly diverse borough, home to people from all faiths, nationalities and backgrounds with a commitment to a more equal future for all its residents by providing a cleaner, greener and healthier place to live and work for all. The Environment directorate within Islington Council are responsible for a … Continued
Increasing accessibility on building materials

Increasing accessibility on building materials

 Sovereign Housing Association provides almost 60,000 homes focused in a core area covering Berkshire, Hampshire, Oxfordshire, Gloucestershire, Dorset, Devon, Wiltshire, the West of England and the Isle of Wight. They had identified a key business need to increase operational efficiency. Having engaged extensively with key stakeholders, Sovereign developed a business plan to ensure wider availability and … Continued
Enabling a housing association to decarbonise their fleet through an innovative cost calculator

Enabling a housing association to decarbonise their fleet through an innovative cost calculator

 Tai Tarian are one of the largest social landlords in Wales and have responsibility for over 9,000 properties across the Neath Port Talbot County Borough. For the housing association, becoming more carbon friendly and decarbonising their current fleet is a top priority, and fortunately a vision that is shared across the whole organisation. However, they … Continued
Achieving significant cost savings for Cottsway Housing

Achieving significant cost savings for Cottsway Housing

 Cottsway Housing provide homes for over 10,000 customers via rent and shared ownership, with a repairs and maintenance workforce of over 40 people. Cottsway have a substantial ongoing requirement for building materials to support repairs to their housing stock of over 5,000 properties – amounting to £1.5 Million per annum. They had an existing contract … Continued
Driving down costs and implementing operational efficiencies through a successful re-tendering strategy

Driving down costs and implementing operational efficiencies through a successful re-tendering strategy

 Vivid Homes is one of the one of the largest providers of affordable homes and housing-related services in the south of England. Having expanded in 2016, they had a requirement to double their fleet size with a higher level of efficiency, whilst ensuring full compliance was met and maximising cost control.  They engaged TPPL to … Continued
Managing complex vehicle requirements to deliver a compliant route to market

Managing complex vehicle requirements to deliver a compliant route to market

 Clarion Housing Group comprises of the country’s largest housing association, Clarion Housing, with 125,000 homes nationwide, part of the group is Clarion Response which is the repair and maintenance arm of the Group. The services provided by Clarion Response have grown significantly in recent years and with it a large variety of complex vehicle procurement … Continued
Supporting carbon neutral objectives via procurement of electric vehicle charging points

Supporting carbon neutral objectives via procurement of electric vehicle charging points

 Newcastle City Council implemented a climate change strategy in 2018 with aspirations to become carbon neutral by 2030. As a result, the authority has committed to the procurement of electric vehicles via an electric by default policy – meaning all new cars and small vans will be electric powered as opposed to diesel. The procurement process … Continued
Simple efficient process to successfully procure refuse vehicles

Simple efficient process to successfully procure refuse vehicles

 North Warwickshire Borough Council had a requirement to procure three 26ft refuse vehicles for green waste to replace three existing ones that were at the end of their life span. The Council needed a simplistic yet efficient process to replace their existing model of using small suppliers which was arduous, time consuming and difficult. They … Continued
Meeting electric vehicle procurement goals through technical knowledge and expertise

Meeting electric vehicle procurement goals through technical knowledge and expertise

 Oxfordshire County Council has very specific and ad hoc vehicle requirements to facilitate a wide range of services delivered. Having been one of TPPL’s members since 2012, they have been supplied with a wide range of cars, vans, medium commercials buses and HGV’s. Currently, TPPL run tenders on their behalf; help with the evaluations and … Continued
Delivering single-step access to quality building materials at competitive costs

Delivering single-step access to quality building materials at competitive costs

 South Holland Council own and manage over 4,000 social housing homes in the UK and have a significant maintenance and repairs team to support their requirements. As a result, their need to get quick and easy access to a full range of quality building materials on an ongoing basis is particularly high. In addition, they … Continued