Case study: Vivid Homes

Vivid Homes is one of the one of the largest providers of affordable homes and housing-related services in the south of England. Having expanded in 2016, they had a requirement to double their fleet size with a higher level of efficiency, whilst ensuring full compliance was met and maximising cost control.  They engaged TPPL to assess every aspect of their combined fleet and deliver a strategy to retender and meet their objectives.

TPPL’s Jim Brennan drove forward the fleet review process, providing his in-depth industry knowledge and fleet expertise, whilst ensuring that Vivid Homes remained in complete control throughout the process.

Essential components of the fleet review were the vehicle manufacturer, the fit-out and conversion supplier, telematics and the Leasing/Fleet management company.

Key aspects of the process supported by TPPL included:

  • Access to strong potential suppliers at discounted rates via TPPL’s frameworks
  • Implementation of selected suppliers and scoring systems
  • Organisation of pre-tender discussions
  • Associated technical documentation support
  • Formal meeting support to ensure expectations/requirements were interpreted correctly
  • Arrangement of suitable demonstrator vehicles.

As a result of TPPL’s support, Vivid Homes in conjunction with TPPL ran full mini competitions on all the separate elements of the process enabling Vivid Homes to drive down costs and improve operational efficiencies. These savings lead to Vivid Homes placing an order for 315 vans, with an additional 35 the following year and subsequently a further twenty to-date. Huge amounts of time were saved through the high level of efficiency delivered that would otherwise have resulted in wasted effort in the wrong directions. Furthermore, Vivid Homes were able to achieve their overall cost savings by retaining their current manufacturer with much better pricing. Simultaneously, they managed to introduce some additional features in the vehicles to help drivers and achieve better engagement.

During the ordering and delivery process Vivid experienced problems with one or two suppliers and TPPL stepped in to sort these out and ensure the process carried on to achieve Vivid’s objectives.

If you would like to find out more about TPPL’s framework procurement solutions, contact a member of our team via and we will get back to you.  

Tender opportunity: NEPO224 Acquisition of Heavy Goods and Specialist Vehicles

NEPO, working with The Procurement Partnership Ltd (TPPL), has issued an invitation to tender for a new solution covering the supply, by purchase or contract hire, of the full range of heavy goods or specialist vehicles required by the UK public sector.

The 48-month framework agreement will cover five lots:

  1. OEM chassis 12.5t – 44t, including spare parts and maintenance contracts.
  2. Vehicle conversions up to 44t, including spare parts and maintenance contracts.
  3. Contract hire of heavy goods vehicles, 12.5t and above.
  4. Contract hire of buses, 5-75 seats.
  5. Electric or hydrogen drivetrain conversions.

Since 2017, NEPO and TPPL have worked in strategic partnership to provide the UK public sector with a compliant route for a wide range of fleet requirements.  The partnership combines the public sector insight of NEPO and its members, with the market expertise of TPPL.

The closing date for tenders is 9 October 2020 and it is anticipated that a maximum of 95 suppliers will be awarded to the framework agreement across the lots.

It is anticipated that the new solution will be in place by 4 January 2021 and will be available for use by public sector organisations across the UK.

Interested suppliers can find out more and express an interest on the NEPO Portal.

Find out more about our framework agreements here, or contact a member of our team via and we will get back to you.

Northumberland Council takes delivery of four Arocs 182 AK Trucks through TPPL’s framework

We are pleased to announce that in preparation for the winter months, Northumberland County Council have taken deliver of four Mercedes Arocs 1824 AK trucks which were successfully procured via our NEPO HGV & Specialist Vehicle Procurement framework.

The new trucks are equipped with multi-purpose QCB bodies from Econ Engineering and are set to be on the road this month.

Find out more about our framework agreements here, or contact a member of our team via and we will get back to you.

Building social value through public sector procurement

What is social value? 

TPPL’s Phil Williams, procurement expert comments:

‘Social value’ shapes how limited resources are allocated to deliver a wider collective benefit to communities.  Public sector bodies are well placed to manage their social value and have the necessary reach to make a difference.  In addition, they have an obligation to consider social value in all threshold services tenders – this was implemented by the Public Services (Social Value) Act 2012. As a result, they must look beyond the price of each individual contract and consider how procured services improve the economic, social and environmental well-being of an area.

Themes of supportive measures could include:

  • Jobs and growth through skills and employment, including helping people into work/gain access to training and opportunities
  • Local, regional business resilience
  • Active, healthy and resilient local communities
  • Environmental sustainability, including helping customers and suppliers achieve carbon zero.

As the divide between rich and poor increases, and the effects of climate change heighten, the importance of embedding social value in a seamless way has never been more urgent. Organisations that invest to create social value make it a strategic priority, and working to influence the behaviour of others can have a huge impact.

How can you positively impact social value?

There are key steps you can take to positively impact social value from not only services, but all contracts.

  1. It is critical to consider social value from the outset, take a lead on defining what you envisage achieving and don’t just leave it to suppliers to guess what you want.
  2. Consider what the supplier has access to/ability to provide without inherently adding difficulty or excessive cost.
  3. Ensure the outputs are measured (can you explain how to measure them?)
  4. Use a recognised framework; for example, TOMs (, to drive an overarching organisational approach and embed social value objectives into your corporate strategy

Who benefits from social value in building materials procurement?

Social value funds linked directly to value of purchases can be used to invest in variety of projects that benefit customers or the wider community. Below are some examples:

  • Funding improvements to local facilities;
  • PAT testing of recycled white goods;
  • Digital training programmes for digitally excluded tenants;
  • Funding/racking/collection of donations for food banks;
  • Funding installation of defibrillators in the community;
  • Training and apprenticeships are available and can be targeted directly at customers or sections of the local community to provide increased employment opportunities;
  • Volunteering time.

Is the value additional, or is it embedded into the service itself?

For building materials, there’s an opportunity for social value to be integrated into the service -including funds linked directly to the amount of expenditure such as apprenticeships, training/work placements. Additional value can be delivered through volunteering, employability skills and community projects; for example donation of materials or tools.

How can you support suppliers in achieving outcomes with the most value?

There are three key ways to provide strategic support:

  1. By being reasonable with expectations – this is linked to understanding what the supply-chain is in question (in this case building materials) has easy access to; for example:
    1. Building Materials & tools
    2. Staff/resources
    3. Facilities (e.g. branches and meeting rooms)
  1. Identifying your objectives/themes and any upcoming projects that they could support.
  2. Ensuring suitable ongoing contract management, to work with the supplier(s) and help ensure objectives are delivered.

Which communities benefit most?

  • The local communities living in (or near to) the housing stock managed by the registered provider:
    • Vulnerable tenants
    • Individuals with lower levels of employability
    • Wider communities who access local facilities which receive improvements/funding.

James Brennan, Managing Director at TPPL comments:

‘TPPL supports members procuring via our solutions to achieve desirable Social Value outcomes bespoke to their requirements. We understand objectives vary greatly for members, therefore we advise on how contracting authorities achieve realistic outcomes proportionate to the procurement project undertaken. Between 2019-2020 TPPL generated £74,000.00 for members via materials contracts, allowing them to strategically reach their financial objectives across the social value spectrum’.

Find out more about how TPPL can assist with social housing building materials procurement.




TPPL’s framework supports Platform Property Care’s van fleet expansion

TPPL sees another successful fleet delivery tendered under one our frameworks, as Platform Property Care expand their fleet with the addition of over 100 new Citroen vans from across the Citroen light commercial vehicle (LCV) range.

The 101 new LCVs add to 30 Citroen vans that joined the Platform Property Care fleet in 2019 via our Hertfordshire County Council Contract Hire framework – boosting the fleet to 250 vehicles. The new additions to the line-up include four Berlingo vans, 14 Dispatch vans, 82 Relay L2H3 models and one Relay L3H3.

The vans will be used by Platform Property Care’s in-house trades teams, which are involved in the maintenance of some 45,000 homes.The procurement successfully met the fleet demands of Platform Property Care, who received leading value for money solutions that suited their operations and budget.

Read the full article in Commercial Fleet News

Find out more about our framework agreements here, or contact a member of our team via and we will get back to you.

Hertfordshire County Council takes delivery of five Treka minibuses through TPPL’s framework

We are pleased to announce that Hertfordshire County council have taken delivery of five Treka Mobility+ coachbuilt minibuses which were successfully procured through our Bath North East Somerset Bus Purchase Framework.

These new minibuses, built on the popular Mercedes Sprinter 514 with automatic transmission, feature a high level of conversion specification including 11 Phoenix Seating passenger seats, a PLS underfloor passenger lift, AVS 1200mm wide electric side step, Treka candy cane handrails, and a 3-camera CCTV system with SD card storage.

In June this year, our framework resulted in Hertfordshire Council’s procurement of their first three Treka Mobility van conversions; joining an established fleet of mobility vehicles operated by the authority.

Find out more about our framework agreements here, or contact a member of our team via and we will get back to you.

TPPL’s frameworks continue to provide support during the pandemic

Remote working has posed various challenges over the past fifteen weeks during the Covid-19 pandemic. However, thanks to the support of our members, suppliers and partners we have continued to help and support a large number of contracting authorities throughout the United Kingdom during procurement, via our range of public sector framework agreements. Here are some of our highlights.


New Hyundai Campaign – Kona Electric (PBS-TPP)

Hyundai are delighted to be able to introduce a Q3 2020 Campaign on selected Electric models, due to increased production and stock availability.

  • Terms run from the period 01/07/2020 to 30/09/2020
    • They are based on orders
    • All vehicles include FOC Paint.

The dealer discount is the default level that every recipient of Hyundai Fleet Terms can expect on an order. We recommend you check with your supplying dealer network the terms that they are offering by model.

The terms are only extended to the PBS-TPP fleet code.

For more information either contact your TPPL Business Manager or



Bringing building materials expertise and our Dynamic Purchasing System together

TPPL’s building materials market knowledge, combined with our Dynamic Purchasing System offers you a quick go-to solution for the best possible prices whilst ticking the necessary boxes for compliance, social value and expertise. The DPS can work around the contract you require; ranging from a long-term multi-year arrangement like a managed store, or a shorter fixed basket/range to support a particular project or category.

Here are key ways that TPPL can assist you:

  • Access to decades of category specific knowledge, experience and expertise in fleet, materials and public sector procurement.  Fleet and materials are two of the largest critical spend areas for housing providers with in- house contractors/maintenance teams (often known as a direct labour organisation “DLO”).
  • Market knowledge, including inside track on how builders’ merchants are innovating, with van-stock apps and remote non-staffed ‘pop-up’ stores
  • Guidance and support on making the right decisions relating to specifications/service levels, including how to approach the market; what the procurement process should look like for your organisation and a ‘best fit’ approach rather than just a one-size fits all ethos.
  • Pre-tendered framework and DPS solutions that provide compliance with public sector procurement rules (Public Contracts Regulations 2015) whilst having a commercial edge, i.e. value for money.
  • Access to leading suppliers both nationally and regionally – particularly with materials where there is flexibility to add more suppliers (including local SMEs) to the DPS.
  • A database of over 25,000 market rates for commonly purchased building materials, allowing insight into how pricing compares to peers and opportunities for cost reduction
  • Social value from activity completed, including engaging with local/regional supply-chains, through to training, apprenticeships and social value funds for investment in local projects.
  • Achieving carbon zero: Our DPS suppliers can provide a wide range of products and services. From ground source heat pumps, solar panels through to electric vehicle charging points and refurbished modular build units we can help source what our members need to achieve carbon zero.
  • Further competitions conducted using a leading tender portal, providing a secure, transparent and fully auditable solution
  • Support and advice throughout the evaluation process, we can decipher the trade jargon for you.

Read our NEPO219 Building Materials Guidance on conducting Further Competitions by clicking on the image below.